MINUTES OF MEETING LAKES BY THE BAY SOUTH
COMMUNITY DEVELOPMENT DISTRICT

A regular meeting of the Board of Supervisors of the Lakes by the Bay South Community Development District was held on Tuesday, November 26, 2024, at 9:30 a.m. at Isles at Bayshore Club, 21864 S.W. 93rd Path, Cutler Bay, Florida.

Present and constituting a quorum:

Michele Harris Ana Jo Margaret Coon Timothy Moon Dorothy Morales

Also present were:

Juliana Duque Scott Cochran Jennifer Lora Angel Camacho Alejandro Aleman Jesus Lorenzo•

Chairman Vice Chairman
Assistant Secretary
Assistant Secretary (via telecommunications) Assistant Secretary (via telecommunications)

District Manager District Counsel FirstService Residential District Engineer Garnet Engineering GMS

FIRST ORDER OF BUSINESS	Oath of Office for Ms. Margaret
Coon and Mr. Timothy Moon
Ms. Duque: Before I call the roll we are moving forward with the oath of office for Maggie. So, Maggie I,
Ms. Coon: Margaret Coon.
Ms. Duque: A resident of the State of Florida and citizen of the United States of America and being a Supervisor of Lakes by the Bay South Community Development District and a recipient of public funds on behalf of the District due hereby solemnly swear or affirm that I will support the Constitution of the United States and of the State of Florida and will faithfully, honestly and impartially discharge the duties devolving upon me in the office of Supervisor of the Lakes by the Bay South Community Development District, Miami-Dade County, Florida.
Ms. Coon: I do.

Ms. Duque: Thank you so much. Tim is joining us over the teleconference. Tim, at our next meeting we will take your oath of office.
SECOND ORDER OF BUSINESS	Roll   Call   and   Pledge   of
Allegiance
Ms. Duque called the meeting to order, called the roll, and led the Pledge of Allegiance.
Ms. Duque: If the Board allows me I am going to move a couple of things around
so that Angel our District engineer can present some of the items that we have under his scope of work for today.
Ms. Harris: That is fine.
Ms. Duque: Thank you. Angel let's move forward. Do you want to move forward with the resolution or do you want to move forward with the request by the resident with the drain apron. Let's move forward with that one.
Mr. Camacho: Good morning everyone. It came to our attention that there was an
inlet, a concrete apron that was protruding out of the ground and there was concerns so we went ahead and inspected the site. You will find two proposals, one by Headly Construction and one by the Garnet Engineering Group. The scope of work was defined by us and these two contractors came and gave us these two proposals.
Ms. Duque: Also for the record I would like to mention that Dorothy has joined us over the teleconference.
Mr. Camacho: There is a big difference between the two proposals, and I wanted
to state that Headly Construction had to subcontract an arborist as one of the requirements and that is why their proposal came out to roughly $1,900 more than Garnet Engineering. The scope, we defined it. These are two proposals.
Ms. Jo: We are talking about the $6,400 versus $4,300? Ms. Harris: Where exactly is the scope of work?
Mr. Camacho: Listed here under the description.
Ms. Duque: This is a property located at, I am going to tell you which page of the agenda it is Michele, the property is located at 22608 SW 94th Path.
Ms. Jo: So basically, what we are doing is modifying the basin.
Ms. Duque: The apron, that is correct.

Ms. Jo: It should not have the lift because people could trip.
Mr. Camacho: It should be essentially flush with the pavement so the water will go into the drain correctly.
Ms. Jo: Do you think it is the issue of the paver that has sunk?
Mr. Camacho: Part of the scope of work is to fix this area but the major concern is the proximity next to the tree, the roots. That is why one of the scope of work items is to work with an arborist to do root pruning and provide a root barrier.
Ms. Harris: Is there anyway we can just take the tree down? This is going to happen again, it is just a question of when.
Mr. Camacho: Yes.
Mr. Aleman: The root barrier is intended to also keep the roots from invading into the apron again.
Ms. Jo: So the scope of work here is to trim the roots and put a barrier and level
off all the pavers and also would we have to pour new concrete?
Mr. Aleman: Yes.
Ms. Jo: And this is an entrance to a home. Mr. Camacho: Adjacent to the home.
Ms. Harris: But we are not touching their pavers.
Mr. Camacho: We would have to remove any and harmonize it; the existing pavers in line with the concrete.
Ms. Harris: Even with this and I know we don't have a choice so that is fine, but I would like to look into removing the tree.
Ms. Duque: So, contact the HOA so that they assist us with that process.
Ms. Harris: That is the Breakers. At some point there is going to be another Board of Supervisors here in ten to fifteen years and they are going to have this exact same issue. I would like to try to avoid that for them.
Ms. Jo: That makes sense. At least we fix it for good and not have that issue eventually ten to fifteen years down the road.
Ms. Coon: I just want to clarify because there is two different addresses here. I don't know if it matters. The one that is on the screen is the 22608 SW 94th Path and on Garnet's proposal it is 22607 SW 97th Path.

Ms. Harris: Good catch.
The speaker was inaudible at this time.
Ms. Harris: So, it should be 22607 is correct. Ms. Coon: And it is 97th Path? Not 94th Path? Mr. Camacho: It is still 94th Path.
Ms. Harris: Ok so which one is correct? Mr. Camacho: Neither.
Ms. Harris: We want to make sure we approve an amount for the correct address.
Both of these companies came out and looked at it, right?
Ms. Duque: Yes.
Ms. Harris: So let's hope that they went to the right place. Mr. Aleman: We did.
Ms. Duque: The correct address is 22607 SW 94th Path. One, the Garnet
Engineering, it should say 94th Path.
Ms. Harris: Tim and Dottie, do either of you have these proposals or no?
Ms. Duque: They do have the one that I included in the agenda, but they don't have the new one sent by the District engineer.
Ms. Harris: Ok.
Ms. Duque: And for clarity, it is the Enclave, not the Breakers.
Mr. Moon: I see the photo and I agree with Michele, you might as well get the tree out so it doesn't happen again.
Mr. Cochran: It looks like on the Garnet proposal step #6, it says consult with a
licensed professional arborist prior to this step. If you have to do that, that might add to the cost of that one as well.
Mr. Aleman: It was included in the proposal.
Mr. Camacho was inaudible at this time.
Ms. Duque: We are responsible for the drain system but that is not District property.
The tree is not District property.
Ms. Harris: The tree is not on District property so we can't, but we can ask that the Enclave get that done. Oak trees are protected in the State of Florida for reasons

unbeknownst to me. Lennar got a very good deal, and they plant them in places they shouldn't.
Ms. Jo: In this case it is on this side of the sidewalk. Whose property is that?
Ms. Duque: I only know that the party responsible for the drain system is the District. In this community the roads, some of them are owned and maintained by the HOA's and some of them are owned and maintained by the Town of Cutler Bay. I believe three of them are the Town of Cutler Bay and the rest are HOA, but I don't know that specific information.
Ms. Jo: In this case I am on the property, and you click on it, it doesn't show who
is the owner of that property.
Ms. Harris: My other question is the roots that has done this to our drain, so why are we having to pay for the barrier and everything else? Why doesn't the HOA have to come in with some of the funds?
Ms. Jo: We need to find out who is the owner of that first.
Ms. Harris: Or the town. Good luck with that. I think we have to get it done quickly but if we get it done quickly, can we go back to the owner to have some of these costs reimbursed is my question. I don't want to leave it like that and have it flood.
Ms. Duque: Or someone tripping and falling.
Ms. Harris: That piece of property is ours where the cement is coming up.
Ms. Duque: I think we can do our part in that the COD is responsible to reach out to other entities to make sure they do their portion I think when it comes to the COD and our responsibility.
Ms. Harris: I agree. Scott, is there any way we can get the HOA to say this is your
responsibility if it happens again.
Mr. Cochran: You can ask. I am trying to remember how it works with subterrain root stuff and doing it. You can always ask them to do it and say it is your roots causes it. If you actually have to pursue legal on it you would probably not be cost-effective to do that because to figure out the actual cause of it would cost more than the claim.
Ms. Harris: So basically, our discussion here today is whether we want to spend
$6,400 or $4,300. Are both good and reliable?
Mr. Camacho: Yes.

Ms. Harris: You don't have a preference for one over the other?
Mr. Camacho: No. Again it think the main reason is that Headly doesn't have an arborist, so they have to subcontract the arborist.
Ms. Harris: Again, then I make a motion to go with Garnet Engineering at 22607
SW. 94th Path in the Enclave for $4,300.

On MOTION by Ms. Harris seconded by Ms. Coon with all in favor, a proposal in the amount of $4,300 with Garnet Engineering to repair catch basin apron repair at 22607 SW 94th Path in the Enclav_e_w_a_s_a p pr_o_v_e_d_. 	 _

Mr. Camacho: The next item is a memorandum. Miami-Dade County adopted a resolution requiring Community Development Districts to create their stormwater infrastructure digitally. So what does that mean? Every drain structure, retention ponds, French drains, the way that has to be put on the GIS platform in order for the county to make sure the CDD's are up to date on maintenance and Mr. Camacho was inaudible at this time. What we did is we made a smaller COD and saw how much effort it would take to create such a program that Miami-Dade County is requiring, the digitization
There was an echo in the room making a lot of what Mr. Camacho was saying inaudible at this time.
Ms. Harris: It is a good thing to have in general, am I correct? That will help
everybody down the line. Now the French drains, I think the French drains belong to each subdivision, do they not? I know the Cove owns their French drains.
Ms. Jo: It is part of the drain system.
Ms. Duque: We have always cleaned them. When it comes to trees Michele, is it on the HOA side, encroaching on the drain system? That is what we have always worked together with them.•
Ms. Harris: I think we cleaned our own French drains a few years back. Ms. Duque: Did you?
Ms. Harris: Yes.
Ms. Jo: We have cleaned a few of them because when it is flooding you cannot
wait.

Ms. Duque: Also the discussion that took place long ago Michele that the mulch and all of that, the COD cleans and then it rains and all the mulch.
Ms. Jo: The French drain is more in-between buildings where we have sod. Yes we have cleaned a few of them.
Ms. Harris: Alright so we are looking at $31,825 to get this done correct? Mr. Camacho: Correct.
Ms. Harris: We have no choice, correct?
Mr. Camacho: There is a mandate. Mr. Camacho was inaudible at this time.
Ms. Jo: How do you go about digitalizing? Do you have cameras there so you see
it?
Mr. Camacho: Every drain structure needs to have a photograph with location on
it. Mr. Camacho was inaudible at this time.
Ms. Duque: When was the last time it was cleaned and everything? Ms. Jo: We don't have much of a choice.
Ms. Harris: Do we budget for this?
Ms. Duque: This is new Michele. We are going to have to budget for the next year but we do have the money.
Ms. Harris: Do you need to tell us anything else?
Mr. Camacho: They are going to start mandating this next year in 2025. Mr. Cochran: How often do you have to redo it or update it or whatever?
Mr. Camacho: There is recertification of the complete system that is due by 2028, but this digital map has to be done by next year.
Mr. Cochran: So it is not like an annual.
Mr. Camacho: No. Mr. Camacho was inaudible at this time. This resolution was adopted in 2021, but they have been different codes for the last year.
Ms. Jo: In this case are we installing the camera?
Ms. Harris: We don't install a camera, they do it with a camera. Ms. Jo: Ok.
Ms. Harris: Then when they clean they update, and they update in the cloud. Does Dottie or Tim have any questions?
Ms. Duque: No.

Ms. Jo: I make a motion.

On MOTION by Ms. Jo seconded by Ms. Harris with all in favor, a proposal from Alvarez Engineers in the amount of
$31,825 for the digitalization of the existing stormwater infrastructure data was approved.

Ms. Duque: At the same time, we authorize the District staff to work on the agreement. As always Angel will work together. Thank you so much Angel. Do you have anything else to report to the Board?
Mr. Camacho: We are good.

THIRD ORDER OF BUSINESS	Organizational Matters
Consideration of Resolution #2025-02 Confirming General Election Results
Consideration of Resolution #2025-03 Electing Officers
Ms. Duque: The next item is the organizational matters. We have consideration of Resolution #2025-02 which is the resolution from the Board of Supervisors of the Lakes by the Bay South Community Development District recognizing and accepting the Miami­ Dade County canvassing Board's declaration and certification of the results of the November 5, 2024 general election for the Supervisors of Lakes by the Bay South. The Board recognized the election of Margaret Coon, Seat #1 and Timothy Moon, Seat #2. Congratulations to the two of you. Welcome again to this Board. A motion to consideration Resolution #2025-02 will take place.

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, Resolution #2025-02 Confirming General Election Results was approved.

Ms. Duque: The next item is the consideration of Resolution #2025-03. This is the resolution of the Board of Supervisors electing the officers ofLakes by the Bay South. The current slate of officers that we have is Michele as the Chair, Ana as the Vice Chair, Timothy as Assistant Secretary, Dorothy Morales as Assistant Secretary and Margaret Coon as the Assistant Secretary, Juliana Duque as your Secretary, Rich Hans as

Assistant Secretary, Patti Powers as your Treasurer and you also have Sharyn Henning as your Assistant Treasurer. Unless there is any changes to that slate of officers I will need a motion to approve the resolution or make any changes.
Ms. Jo: Sounds good. Are you ok? Ms. Harris: I am ok.

On MOTION by Ms. Jo seconded by Ms. Coon with all in favor, Resolution #2025-03 Electing Officers and keeping the
current slate of officers was a.p_p. roved.

FOURTH ORDER OF BUSINESS	Approval of the Minutes of the
October 22, 2024 Meeting
Ms. Duque: The next time is the approval of the minutes of the October 22, 2024 meeting. This is the moment to present any additions, corrections, or deletions to those minutes. If there is none a motion to approve them will take place.

On MOTION by Ms. Coon seconded by Ms. Jo with all in favor, the Minutes of the October 22, 2024 Meeting were approved.

FIFTH ORDER OF BUSINESS	Consideration	of
#2025-04  Amending
Year 2024 Budget

Resolution the  Fiscal

Ms. Duque: The next item is the consideration of Resolution #2025-04. So, this is a resolution from the Board of Supervisors with the desire to amend the existing general fund of our current fiscal year 2024 budget. This accepted resolution will become effective today. Once again why we bring this back to the Board and why we like to amend the budget is so that we reflect the real amounts that were spent during that particular fiscal year. Last month we talked about fiscal year 2025. That fiscal year and the changes were related to the savings due to our refinancing of the bonds. This is for fiscal year 2024 so that we are reflecting the correct amount that we spent during the past fiscal year. Once again unless there are any questions, you can see the increases

and decreases in those line items. I think it is pretty clear and simple. The biggest one in the changes is related to the pool repairs. You are going to be able to see that we didn't have that in our budget. The total amount for everything that was requested by Miami­ Dade County was $54,304. We had to move forward with all of those repairs and all those permits so that we could open the pool again. That is reflected there. Also we proposed to increase the adopted fiscal year when it comes to events but remember we do receive a lot of money from the parties and the additional memberships that we offer to the public. One other big change was related to water and sewer because we did have a big leak. That repair was done and we presented back to Miami-Dade County all of our backup information so that we can get a credit. As of September of 2024, this money was spent already. If we receive a credit that will be reported on your 2025 budget. That is pretty much it unless there is a question, a motion to consider Resolution #2025-04 amending the fiscal year 2024 budget will take place. Just for the record, we have to wait for a second, Maggie stepped out of the room and we don't have a quorum. So, Maggie is back now we are back on the record.

On MOTION by Ms. Coon seconded by Ms. Jo with all in favor, Resolution #2025-04 Amending the Fiscal Year 2024 Budget was appr_<:>_v_e_d_.	_

SIXTH ORDER OF BUSINESS	Ratification of:
Indemnification and	Insurance	Agreement	for	Consent	to	Drone Operation and Filming with Big Wave Productions, LTD
Small Project Agreement (Pressure Cleaning Project 2024) with People's Choice Pressure Cleaning, Inc.
Facilities Service Contract with FirstService Residential, Inc.
Ms. Duque: The next item is ratification of a couple of agreements. The first item is Indemnification and Insurance Agreement for Consent to Drone Operation and Filming with Big Wave Productions. The second one is a small project agreement (Pressure Cleaning Project 2024) with People's Choice Pressure Cleaning and the third one is the Facilities Service Contract with FSR. A motion to ratify those three agreements will take place.

On MOTION by Ms. Coon seconded by Ms. Harris with all in favor, Ratification of Indemnification and Insurance Agreement for Consent to Drone Operation and Filming with Big Wave Productions, LTD, Small Project Agreement (Pressure Cleaning Project 2024) with People's Choice Pressure Cleaning, Inc. and Facilities Service Contract with FirstService Residential, Inc. were approved.

Ms. Harris: I will say the contract is three years for FSR and thank goodness we don't have to do this again for three years.
Ms. Duque: Thank you Michele and thank you Scott for all your help.

SEVENTH ORDER OF BUSINESS   Staff Reports
Attorney
Mr. Cochran: Not a whole lot specific to report. I did work on some of the agreements that were ratified at the last meeting. Juliana, I didn't know if you wanted to take up that trespassing issue thing on mine or during yours? That is the only other thing.
Ms. Duque: Mine.
Mr. Cochran: That is all I have unless anyone has any questions.
Ms. Harris: Thank you Scott and again, thank you for everything with the contract, I know that did take some time.
Ms. Duque: I do want to make sure this is part of the record. The amount of work
that Scott went through for the FSR agreement is incredible. Even though he is in charge of many other Districts he was on top of this. We really appreciate that Scott. Thank you so much and thank you so much Michele too, because I know you pushed this big time. Some of the answers we could not receive those answers from FSR unless you jumped in so thank you once again for that.
Ms. Harris: For the record, we had a meeting with FSR's attorneys, all three of them that were there including the Vice President and poor Scott, they were like attacking literally. It wasn't pretty.
Ms. Duque: That is why I love Scott.
Ms. Harris: He stood his ground.

Ms. Duque: Scott is very smart the way he handles those meetings and the information that he can provide, the backup information for every single item is just incredible so thank you so much. You always have the proper answer, and it is incredible.
Mr. Cochran: Thank you.
Ms. Duque: Not hearing anything else from the attorney there is just one thing I would like to mention, remember to do your ethics training. I will send an email again today after our meeting, but it is due on December 31st.
Ms. Harris: What if you don't do it? Ms. Duque: You have to do it.
Mr. Cochran: You will not be able to complete your Form 1 next year or you will be
purging yourself and subject to criminal penalties.
Engineer
ADA	Compliance Pool Correspondence with Global Design &
Construction, Inc.
Drainage Catch Basin Repair -	Apron Reconstruction at 22607 Residence
Ms. Duque: Everything was already reported. Let's go to Jen, club manager report.

Club Manager - Monthly Report
Ms. Lora: I have a couple of updates to provide you. I am not going to dwell on the report since you already received it. I met with William Delamorena, he is an engineer that was recommended to me by someone that worked with him in the past that specializes in ADA compliance. He came and took a tour of the Clubhouse, and he sent us a proposal to draw plans to improve the way the Clubhouse ADA parking spaces are, to add push buttons on the doors and to possibly add a lift or a ramp in the pool to be able to comply with the request from the homeowner that has a special needs child that is requesting that we modify our layout. The cost to draw up the plans and to present the permits to Cutler Bay is $9,500. His scope of work will take 30 days to complete. Aside from that, then we would have to incur the cost of actually installing the components like the automatic doors, the lift, the striping and all that. We don't know what the costs will be until we have the plans. We don't know.
Ms. Harris: My question is are we in non-compliance now or are we in compliance the way we are?
Ms. Lora: It seems that we need to make some modifications.

Ms. Harris: I am asking Scott.
Mr. Cochran: That is why I think, we had talked about, we had checked with our engineer to see if they could provide that input which they basically said we can't do that for pools. Then Juliana and I did some research to see if we could find other resources because that is the first question we want to answer. What do we have to do? We don't want to spend money on it if we don't have to do it. I think that this step would be part of that. They are doing an assessment of what there is and what needs to happen. I don't know if there were any other avenues for that. Juliana sent me something from somebody at the Department of Health at the county level. I think that they used something they analyze for their swimming pools.
Ms. Lora: We reached out to different engineers, and nobody came, and nobody responded. The documentation from the Health Department I reached out to Nicole and those are the three different approaches that they use for ADA access to pools, either the ramp or installing specialized steps or putting in an actual lift.
Ms. Harris: We could be in upwards of six figures with all of this stuff easily if not
more.
Mr. Cochran: That is why I think it is a cheaper step to have someone that will
actually determine, if they have already done that and say this is what we need but this is how much it is going to cost to do the prep work as far as the permitting and the drawing up the plans and specs all that kind of stuff. Again, it is like the two evils because if you are not compliant and somebody comes after you for that, that can also get to six figures quickly. There is something in the ADA and I am no expert on the ADA, it is a whole very specific niche of federal law. I forget the exact term but there is some piece where like if you were in substantial compliance, but it would take tons of money that would be disproportionate to what you can bear financially to bring it to full compliance and there is some avenue for that. I don't know the details of it but maybe that is a thing if we do this, and we get the estimate to do the work and it is half a million dollars or something like that we can be like whoa, compared to our budget and the size of our community and all these kinds of things. Maybe you would look at that. We got estimates for the lifts before and they were like low five figures maybe.

Ms. Lora: I think the most expensive out of the two was like $8,000 or $9,000. There is other avenues too because there are ramps also that he could take into consideration or the steps. We would have to wait and see till they make the drawings and see what they recommend.
Ms. Duque: The other person that I reached out to Richard Acree, the one that
Soctt sent me the website information, he will come and do the inspection. He said the inspection cost $500 but we do need to pay for travel expenses because he is out of the state. As of today it is $1,500 for the expense so it would be a total of $2,000. He did mention that he is relocating. He is moving to Stuart and that by January 2025 he can come and then the $1,500 to $650 if you want to do it in the month of January. That is another thing the Board has is this other approach. Have this other person come here, inspect and go from there? Right now it is $2,000. We can do a not to exceed amount. Maybe I can get in contact with him and let him know do you want to do it in January, come in January so that we will save money. He said $650 plus the $500 or the $1,500 plus the $500.
Ms. Lora: Would that include later on doing the drawing and everything that we
need?
Ms. Duque: That is just the inspection. That is just for him to come and do the
inspection.
Mr. Moon: What does the $9,000 cover?
Ms. Lora: The $9,500 is from William Delamorena, he will come and do the site plans and the drawings.
Ms. Harris: It is to do the drawings, permitting, approval of Miami-Dade County. It
is a lot more.
Mr. Moon: Ok. So, the inspection and the logistics of being able to get those things.
Ms. Lora: He already did the inspection. What it will cover will be for him to draw the actual site plans to be able to implement the changes that we need to do for the ADA compliance.
Ms. Jo: In this case the compliance we are talking about the pool, the ramp, the
parking and also the doors.
Ms. Duque: I feel like we need to have a report like you are not in compliance.

Ms. Harris: I would like a report too.
Ms. Duque: I see what he is doing, and I trust him. This is new water for us. I don't know if we can go back to him and say how much it is for you to come and inspect and let us know yes you are in compliance or not. He came already and he gave us this package. This is assuming we are not in compliance, and I am saying assuming because I haven't seen a report that says as for this, this and that you are not in compliance. That is my concern.
Mr. Moon: Is there any department that has said we are not in compliance?
Ms. Harris: No.
Mr. Moon: Or have weimposed any citations or any violations?
Ms. Duque: None. Jen and I reached out to Nicole who is the person in charge. She is our health inspector, and we pretty much asked her, and she was like this is what we do, and this is how we know if you are or not in compliance. She did not mention that we were not in compliance, and she did not mention that we needed to do anything additional.
Ms. Harris: And she was so nitpicky, I think ifwe needed to do something additional with the pool she would have.
Mr. Moon: I don't know. We are doing this to just be proactive I guess?
Ms. Harris: Because one owner has asked us.
Mr. Cochran: That was the original kick off point was a person who I guess needs that type of modification had come asking about it. That is what kicked off this whole inquiry.
Ms. Duque: I think there is two different conversations. One conversation is are we in compliance and if the answer is yes, then from there we are like there is needs within our community how we can budget. Do our due diligence and see how much money we need, and we budget for those projects. That is one. The other one is you are not in compliance so then it is like we need to hurry and do whatever it takes to be in compliance. It is two different things. I do not think we have that answer yet. That is my concern.
Ms. Harris: Can we just wait to even get the answer?
Mr. Cochran: Wait until the person relocates and comes and does an inspection?

Ms. Harris: First of all $650 to come from Stuart which is where my other home is, is crazy because you are talking 2 hours each way so four hours. There is not that much gas involved in that and the tolls I know what they are. That is a little crazy. You can even tell him that is a little crazy. Part of me would like to just not do anything and let someone come tell us we are not in compliance. Let an official come and tell us we are not in compliance.
Mr. Cochran: Right and I don't know without researching it, I don't know how that happens. I know there is a cottage of industry of attorney's who look for these kinds of things and bring lawsuits. I know that there are penalties for non-compliance that are like per day, and they are high numbers. I don't know if they are retroactive. I don't know those details. I am just saying if nothing ever happens then nothing ever happens but if something does happen it could be very expensive and then you can be really scrambling to try to fix stuff really fast. I know a long time ago the City of Fort Lauderdale had an issue like that where someone had done the thing, and they had to do a settlement. Part of the settlement was they had to fix the issue but really fast. That is kind of where it is. Obviously there hasn't been a huge amount of need. There has been one person out of a community of thousands.
Ms. Duque: Jen, is there a way for you to call this vendor and see if this $9,000 is for the inspection if that means he is going to give us a report or if he already as per what he saw we are not in compliance and if he can provide us with that report. If he says no that is because you are not in compliance, that is the amount then I guess we can talk.
Ms. Harris: Can we do a not to exceed of say $1,500 and just get the inspection first even if that is till January? This way at least we are moving forward.
Ms. Lora: We want a second opinion too so this way we know. Ms. Harris: I don't think we have anything to lose by that.
Mr. Cochran: It is up to the Board but the way I look at it is if you can make a small investment to get some real confidence that this is where we are at. This is what maybe needs to happen, and this is what might be optional, this is what might be grey area or whatever. If you can spend a little bit to have that confidence before you decide about a larger investment in terms of adding infrastructure I think that makes sense but obviously it is up to the Board.

Ms. Harris: I am going to make a motion not to exceed $1,500 to get some type of report that says where we are in compliance, where we are not in compliance would be helpful if not necessary, like he said black, white and grey.
Ms. Duque: Just for the record this vendor is Richard Acree, he is from ADA Inspections Nationwide, LLC. I am going to make sure I reach out to him, try to work around it and do it in January, the $650, right?
Ms. Harris: Yes.

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, a not to exceed amount of $1,500 to get a report stating whether the District is in compliance with the ADA requirements wa_s_a-=--p.!....p_ro_v_e_d_. 	 _

Ms. Duque: Jen, can you also reach out to your vendor and see if he already did the inspection if he can provide us with some type of report, if that has a cost and how much?
Ms. Lora: I will.
Ms. Coon: Did those residents, didn't you say they were supposed to be here?
Ms. Lora: They were, they said they were going to come today. They were upset because they said it was taking a little bit too long to resolve. I explained we had to go through engineers and a whole process checking to see if we are in compliance or not but they didn't show up and I haven't heard from them since.
Ms. Harris: We are making steps to try to be in compliance.
Ms. Duque: And just to make sure Jen you provided the day of the meeting.
Ms. Lora: Yes, I wrote it down on the back of my card and everything. They had the day and the time of the meeting.
Ms. Duque: Perfect.
Ms. Harris: We are trying but they have to understand that we are a government entity, we are not an HOA. Things take a little longer when you are dealing with the government.
Mr. Cochran: Also you are not a city or a county, you don't have the same
resources as a city or a county.

Ms. Duque: It is a very small niche. It is not like you can find a lot of engineers working in this, even our District engineer, they do not do this type of work. Even Miami­ Dade County, Nicole, we reached out to her and the resources are not there. We are trying to do our best.
Ms. Harris: They have to understand this would be a huge tax increase.
Mr. Cochran: Part of the reason for that is kind of like with any niche area of federal law, you hear the politicians talking about it all the time with regulations and all that kind of stuff is mind-boggling when you start digging into federal regulations, how much there is. There will be hundreds of pages of this in one place. It is a lot. I think a lot of engineers are just like I am not dipping my toe into that water. It is complicated any time you get into federal regulatory stuff.
Ms. Harris: I see we have done nothing with our landscaping around the pool.
Ms. Lora: The landscape is in progress and he has already purchased the plants and everything. It is coming along.
Ms. Harris: What about the aluminum fence to prevent intrusion?
Ms. Lora: I am going to talk about that now. I have a modified estimate from Eduardo to replace the gates like we discussed during the last meeting. I also spoke to Alex with FCC. My only worry is that if we just raise the gates, the fence is going to look weird. We are going to have six foot in one part and everything else is going to be level. My suggestion is why don't we wait until for the plants to be done and see how that helps with the jumping and then if anything we can retake the fence project for another time. I would hate for it to look out of place.
Ms. Duque: It is up to the Board. How do you feel? Ms. Coon: So landscaping first?
Ms. Lora: Yes.
Ms. Coon: I think from a cost perspective it would make sense. Try it out and see if it works.
Ms. Harris: Yes I want to keep the cost. Ms. Duque: Ok.
Ms. Lora: We will wait until the landscaping is in place and see if that will make a difference with jumpers, then revisit it if we need to.

Ms. Duque: Sounds good. Anything else to report?
Ms. Lora: Yes, we need to touch up the mulch in the playground. You have an estimate that I printed because I got it after the package was issued with Eco-Lawn. They do it every one and a half or two years. We measured the mulch that we have there. Currently we have four inches, and we should have at least six inches. He would keep the same price for the past two years, which would be $9,850 and that includes 16 tons of the brown rubber mulch for the playground.
Ms. Harris: That is a lot of money.
Ms. Jo: We do it every 1 ½ to 2 years? Ms. Lora: Yes.
Ms. Harris: What if we don't do it?
Ms. Duque: We need to be in compliance. Ms. Lora: Six-inch minimum.
Ms. Harris: Alright so moved.
Ms. Jo: Can we replace it with something else?
Ms. Lora: There is a poured rubber flooring that you can put but it is very expensive.
We would have to remove everything and have a structure put into the flooring. Ms. Jo: So, we are stuck with the $9,000 approximately every two years.
Ms. Duque: Not that we are stuck Ana. You can ask Jennifer to look into other proposals if you want to compare. It is up to the Board.
Ms. Harris: We put this in because it was better for the kids then regular mulch and I think the regular mulch is the only thing that is going to be less expensive. Since I now have grandchildren that like to play in the park they will put it in their mouths. It is gross. It is on their hands. They take it and slide down the fence. They take it and throw it over the fence. You all should hang out there.
Ms. Lora: A lot of families use our equipment. It is getting a lot of use. He has kept the same price for the last two years. He hasn't increased it.
Mr. Moon: This is one expensive meeting. Ms. Coon: How is this better?
Ms. Harris: The mulch gets bugs in it. Regular mulch you have to replace more often. It gets moldy. A child could get splinters. I move that we spend more money.

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, a proposal from Eco-Lawn in the amount of $9,850 to replenish the rubber mulch in the playground was approved.

Ms. Lora: Behind the proposal from Eco-Lawn you have a proposal from FCC. When Michele was out there one weekend with her grandchildren some of the parents expressed the desire to install another bench in the playground on the side where we have shade. There was a lot of parents, and they didn't have anywhere to sit. We only have two benches as it is. It is the same price for the bench. The only thing you will see different is that he has to add a pad and to add that bench in there it would be $1,929.78 instead of the $1,300 that we paid for the other bench. The new benches are getting a lot of use including the ones around the Christmas tree even when the tree is not there.
Ms. Harris: I will say I go there now. I never went there before and there are a lot of people complaining that there is not enough benches. The benches we have are in the sun. I don't volunteer that, I am on the Board, I just listen. Every time I am there and there is other parents I hear them talking about it. Any comments?
Ms. Duque: Is that a motion Michele? Ms. Harris: I guess so.

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, a proposal from FCC Carpentry in the amount of
$1,929.78 to install a new bench and build a concrete slab in the playground was approved.

Gate Updates
Ms. Lora: For the gate updates I have to tell you that DML is finishing installing the components. Once the components are all installed then he is going to do a trial run with the new bar codes. Then he is ready to roll out the new system for our residents. We have been taking down phone numbers and email addresses for the residents that have come in to change bar codes or to get new decals and we will reach out to them as soon as we are ready to implement the system.

Ms. Harris: Between now and January some time I would like to have some type of system in place that you send out to us of how we are going to do that transition.
Ms. Lora: Will we maintain the same distribution that we have that if you bring in an old one we will replace it for free?
Ms. Jo: How many did we give last time per home? Was it two for free?
Ms. Lora: What we do is the first two are free. Additional ones for the transponders are $20. We still don't know the final cost of what the bar codes are going to be. We have to set that protocol to see how we are going to proceed when we do change the new ones out.
Ms. Harris: I think the bar codes are less if I am not mistaken then the other. I hate spending all this money, but I also don't see how we can go to our residents and say well we have changed it because it is broken so now you have to pay for something that you already have.
Ms. Duque: Do we need to go through the rule-making process for that Scott?
Mr. Cochran: To change?
Ms. Lora: The transponders for the bar codes.
Ms. Duque: And also to be able to provide the first two free and additional ones at an additional cost.
Mr. Cochran: I would need to look. You are talking about the fee schedule not the
gate facilities rules, right?
Ms. Duque: Yes. It will be a fee schedule. We will not be changing that. I believe the name in the rules is different. We have bar codes.
Mr. Cochran: I think as long as the amounts are the same and the numbers are
the same as if it is just a bar code versus whatever it is called. I don't think we need to do that. I think we just make a note of that and the next time we are making a rule change we can change the verbiage. You should have an accurate fee schedule but if it is going to be less it wouldn't be as big of a deal. If you are posting the max and you are charging less that is not as big of a deal because you are under, but if it was going to be an increase or an additional fee for an additional item then you are going to have to do it.
Ms. Harris: What does everyone else think? Do you think we should charge for them, or do you think that we should just replace them?

Ms. Jo: I would say we would replace and go with the same thing. Two free and if you have additional, charge additional because we are not charging, it is the same.
Ms. Lora: Would this include like say for example you already have five cars, and you already paid for the additional three and then we have to replace them because we are replacing the system. Honestly, I think we should just replace the ones that are existing and charge for the new ones. If a new resident moves in and starts fresh then we do the same for the first two free and you pay for the additional. We would keep the same sequence that we have.
Mr. Moon: I was going to say what Jen just mentioned actually. Just keep with whoever has the existing ones and just swap them out.
Ms. Harris: I think what is going to have to happen is that when they come to get them swapped out we have to see the car that they actually have the existing on there.
Ms. Lora: We will make sure that they have them and we will match up the registration with the vehicles and make sure that they have the transponder. It will be their responsibility to take the old transponder off. We will place the bar code though.
Ms. Jo: We are placing the new one and you yourself remove the old one.
Mr. Moon: I think if the resident comes with the old transponder then you can also just cross verify with the registration to make sure it is the same vehicle.
Ms. Harris: This is going to be fun.
Ms. Duque: Ok. I think we have direction from the Board. Ms. Lora: Does anybody have any questions for me?
Ms. Harris: When is the Christmas Party?
Ms. Lora: The 14th from 5:00 to 8:00 p.m. We have a lot planned for it. It would be nice if you guys could come. The registration for the party within the first 2 ½ days capacity was completely full. I have 164 children and almost 460 in total. Our events are getting a bigger demand every time and unfortunately I have had to tell people that we are at capacity but we have an issue with parking and the amount of people we can have in the Clubhouse at one time. I have to say no at some point.
Ms. Jo: Some of the activities will take place outside.
Ms. Lora: Weather permitting. Inside we will have Santa, and we will have the gift bags, but all the activities will be outside. It gives us more space.

Ms. Duque: Not hearing any questions let's move forward.
Field Manager - Monthly Report
Mr. Lorenzo: Does anyone have any questions regarding the field report or anything in particular?
Ms. Harris: No. I like the impatiens, they look good. They match our beautiful
Christmas decor.
Ms. Lora: And the poinsettias that he brought were really pretty too.
COD Manager
Ms. Duque: I have two items that I would like to inform you about. Do we still have Michele on the line? The Board is here, you are more than welcome to present your case to the Board.
Ms. Alix: Basically, what the situation was with my son that he decided to, I guess he went around the pool to have fun, which I did not know and my daughter as well. He basically trespassed in the pool area that day. Unfortunately, like I said, I found out the police came like 4:00 in the morning. He is 17 years old and as you guys know it was a big surprise for me. Ms. Alix was inaudible at this time. I have been living in this area since 2017 and have never had a situation in the Clubhouse, not anywhere. First of all I wanted to apologize to all of you regarding the situation. My daughter and I got basically that we are not allowed to go for a month which I was thinking was not fair because it was not our fault. Already it is going to be a month in two days. I read the letter, but I also wanted to know if Ms. Alix was inaudible at this time. If you would reconsider for him because he was banded for the year. In my case it is already up in two days. Even though I have my family visiting, for all of us it has been hard because basically it is not like I have the money to go to a Club. That is the only place we go to.
Ms. Harris: As a mom I do understand where you are coming from. Thank God my kids are in their thirties. I had a child that would drive me nuts and as long as he was a minor I was held responsible for his actions because I am the adult. When does he turn 18?
Ms. Alix: In six months.
Ms. Harris: Hopefully he will behave for six months, and we won't have to do anything. Once he is 18, I think the Board would take a different view because now he is

an old and he is responsible for himself. But until he reaches that age we as parents, unfortunately, are responsible for them is my feeling.
Ms. Jo: I agree with you. Basically, he is underage. Once he is an adult he is responsible for his own actions and in the meantime as a parent you are responsible for your kid.
Ms. Coon: Yes, I completely agree.
Ms. Harris: You have kids too, you know.
Ms. Coon: My daughter just turned 18. She was never an issue, but you are the one responsible.
Ms. Harris: Tim?
Mr. Moon: What is being asked of? I am not really sure.
Ms. Harris: I think she is asking within the next six months if he does something which hopefully he will not, we would only hold him responsible and not the family. Am I correct?
Ms. Duque: Yes, pretty much. The suspension that the Board gave to her is almost
done.
Ms. Lora: We sent out the letter on October 24th so herself and her daughter's
suspension was over as of November 24th.
Ms. Duque: Just so we are clear Michele, the suspension is already over. You can come and enjoy the amenities.
Ms. Lora: But her son is suspended for a year. Ms. Duque: The concern is the son.
Ms. Alix: I am not concerned right now with him, I just wanted to know where I am at right now. The thing was for the 24th I thought it was later, but I was concerned about everything. At that time everything was shocking for me. Like you guys said, you are parents, you know how it is. I am already taking care of him trying to address and tell him.
Ms. Duque: Michele, just so it is reflected on the record and what is most important is that according to the rules and regulations the member is responsible for the minors. You are the member and of course the adult but you are responsible for the minor. That is also important to mention. He is being suspended because of our rules and regulations. There is a member, and the member is responsible for the guests or the minors in this

case. I just wanted to clarify that. You can use the amenities. It is my understanding and just so you know this is what the Board has done with every single member that has trespassed the Clubhouse premises. This is not an isolated case or not just your son. Your son is not the only person that has trespassed on the Clubhouse premises and every single person that has done so the Board has issued those suspensions to a year. That is the practice just so you know.
Ms. Harris: I think the Board considered that he is 17 even though he is a minor, and he was 17 and the Board could have said we are going to suspend you for a year because according to our rules you are the one responsible. We only did yours for a month with that understanding that he is 17 and I understand what you are saying. In six months, he is going to be 18, what is the difference? The difference is our rules say we have to do something so we did the least we could do for you and your daughter. That is how we got to your 30 days where he is a year. I think if he does it again I think his membership will just be revoked. That is part of it. He will be revoked. Hopefully he doesn't. I pray for you that everything works out. I can tell you as he continues to grow and has to go into the real world a lot of things do change. That is where we got that. I don't want you to think we picked on you. We tried to do the least we could with you and your daughter. Tim, were you done?
Mr. Moon: I agree with you guys.
Ms. Harris: Dottie? Dottie is having trouble talking I think. I am glad yours is over.
I wish you the very best of luck. I really do. It is hard.
Ms. Alix: Yes. It is what it is. I hope he learns. Thank you all. Ms. Harris: Happy holidays.
Ms. Duque: Thank you. The next item I have for discussion is some of you are aware there was an incident on the lake behind the Breakers. There is some people that came and wanted to take the wild animals from the lake. They did I believe trap some of the ducks. They had an encounter with some residents. The police was called and there is a lot going on with that situation. Once again the police was called. I want to make sure everyone understands this is not a COO concern. I talked to Major Roselli from the Department of Miami-Dade County Police Department. A lot of information and a lot of what can and cannot be done. That is public property, and I talked to the District attorney

about this issue too as to what can and cannot be done. As per the information provided by Major Roselli they want the District to trespass those people. They want the District to also place a restraining order against them and in reality I wouldn't say it is not that we cannot do it, but it is very difficult for the District to go into those steps because it is a straining order against what was done towards the COD. As Major Roselli mentioned to me there is one specific resident, I don't want to say the name on the record, that had the issue with them, and he is the direct person that can do that restraining order against those individuals. It is my understanding that all of that is taking place. They are moving forward with that now. My question to Major Roselli is what can be done if anything happens on District property, how can we not prevent but a more active approach. He provided me with a sign. It is a police sign that can be based on those specific areas. We will need to fill out a form. It is called the We Care Sign application. It has procedures and pretty much we authorize the Miami-Dade Police Department and their representative to enforce the trespassing rules. How that works is they will come; they see the sign and they warrant the person. He was very clear, and I want to make sure the Board also understands, and this is on the record. They will tell the person you are not allowed to be here; you need to leave. If they leave, that is the end of the story. The second time it happens again they will do the same thing unless the person does not comply with their requirements then they will move to a more proactive action. If they are there and they see the signs, they can move in this direction. Right now, as the Board knows Jennifer and I, sometimes Michele receive calls at 3:00 or 4:00 in the morning when the Clubhouse is being trespassed. If we have those signs they will do their work without calling us. Once again, you cannot be here, you need to leave, and they will give a warning. It is a process. I know the community is very eager about what happened there. Also, for the record when you see that something is taking place you need to call the police. It is very dangerous to just go and approach the individuals that are doing those activities because you never know. Many things can happen.
Ms. Harris: It escalated.
Ms. Duque: It escalated and should not have taken place. The police were called after the fact.
Mr. Moon: The individuals, were they residents?

Ms. Duque: No they were not.
Ms. Harris: One was from Broward and the other one up in the Orlando area. We are not the only ones that they have done this to. All over the state let's just say that they have done the same thing.
Ms. Duque: Once again just for the record it is very important when anyone sees something just call the police. You should not be approaching the individual. Number 2, District property is public property. I will need direction from the Board about what you would like to do about those signs. I sent those signs to Scott. My only concern right now is I don't know if we need to go through the rule-making process and perhaps that is something Scott will need to dig into a little more I don't know.
Mr. Cochran: So, I think it depends on what the Board wants to do. I think if you want to put up these signs and not allow anyone in that area then you can do that by motion. You can get the signs and away you go but you can't say those people are there they have to leave; those people are there it is ok. It would just be nobody can be over there and if anyone is there you have to leave if they are called to enforce. The police aren't just going to materialize out of thin air, so somebody is going to have to let them know people are there. However, if you want to create rules about who can be there, when, or what they can do then I think you would need to adopt rules. If you just post a sign there it is clear that nobody is allowed there. If I am here I shouldn't be here. But if it is like I am doing x activity then I am ok here and they are not going to ask me to leave but if I am doing y activity that is not allowed then I would have to leave. That is kind of the scenario. I would say my understanding it happened in the lake maintenance easement area which is immediately adjacent to the actual lakes which are functionally a drainage system, and the lake maintenance easement is functionally for maintaining that drainage system so keeping the shrubs under control and maintaining lakes this, that and the other it is not for recreation. It is not for fishing. It is not for taking canoes out. Really even though it is public property it is not like a park. It is a drainage maintenance area. It is up to the Board if you want to have those signs there and then any time anyone is back there even if it is a family with kids that are just looking at the pretty lake and someone calls the police to show up and you are out of here. They will give them the warning but if you want to again do categories of things. One other thing I would say is my

understanding with this situation is people were brandishing weapons. If it is a crime just call law enforcement and if it is that kind of crime, trespassing or no trespassing it doesn't really matter because they can't do that on public property just like they couldn't do it on private property. It is up to the Board for what you want to do but if you want to do anything other then just make it this is a no trespassing area for anyone, then I think you would need to do rulemaking to address those scenarios so that people in that area have a fair notice, I am ok being here doing this or I am not ok. That is the reason for the rules to basically give due process to people especially here, because once you have these signs up and police come, they get a warning but if they don't leave or they come back and have to do it again it is the crime of trespassing, so it is an actual criminal infraction. That is the reason you would have to have rules if there is going to be certain permitted things and certain not permitted.
Ms. Harris: If we put them around the lake they would still be able to go mow it that is not trespassing.
Mr. Cochran: Correct.
Ms. Harris: But if we put it at the playground and someone didn't like somebody at 12 noon they could call it trespassing.
Mr. Cochran: If you are going to the playground then I think you would probably want rules.
Ms. Lora: In that effect while we are doing the rules because we had an issue that a resident brought in a dog to the playground, and we don't have any rules that mention the actual playground so if we do go to the rulemaking process we might want to address that.
Ms. Harris: My suggestion would be at this point that if we are going to do this we go through the rulemaking process. Unless you guys think just put them around the lake because you don't want anyone down there. There are gators and stuff down there.
Ms. Duque: We do have signs. For the record we currently have signs that say No Swimming, No Fishing, No Boating.
Ms. Coon: People ignore those signs.
Ms. Duque: Yes. That is the other thing. You can go through the signs and people will ignore the signs. You are right Maggie.

Mr. Cochran: The bottom line is there is two steps. The police are only going to trespass and warn people if you have these signs so that is one issue. You have to have the signs to get the police to do what you want them to do. The other step is legally for the District to be able to put the signs and call law enforcement to enforce them if you have the rules in place. If it is just a prohibition and that is case with some things like publicly owned lift stations and stuff like that, it is public property, but nobody should be in there. It is kind of the same thing as the lake except that it is pretty and open so people could assume I have the right to walk around the lake and do whatever. That is what makes it a little trickier.
Ms. Harris: I think I like the signs in that it gives authority at night when we have people trespassing, but in order to do that I think we have to put the rules into place, and it has been quite a while since we have done the rules. It was during Covid that we did the rules last time. We are missing some things in our rules so I would say in January or February we go back and redo the rules again to update anything in there because it is just a good idea to look at the rules. We have different things now, bar codes now, and the pricing on that and dogs in the pool and just different things have come up. I would say next year at some point we go through the rule process again. This would be one of the things that we discuss on it.
Ms. Jo: Review and update.
Ms. Harris: It doesn't hurt to review and update our rules. It was 2021 wasn't it? Ms. Jo: Yes.
Ms. Harris: And next year is going to be 2025 so it has been four years already.
What do you all think?
Ms. Jo: Do we need to post and do the whole process because of new rules or just internal discussion here?
Ms. Harris: Last time we did Jen, me and Juliana got together and looked through the rules.
Ms. Duque: The rules will be sent to each one of you. You guys can review, we will meet and at that particular meeting we will talk about the rules. After that we do need to advertise a public hearing to adopt those rules. We can have one meeting or several meetings, it is up to the Board to discuss the rules and regulations and when you are

done, to adopt the rules we will advertise for a public hearing and go through the rulemaking process.
Ms. Harris: What I am going to ask is either Juliana or Jen send every Board of Supervisors the rules for us to look through over this wonderful holiday period in your spare time and possibly by our January meeting we can come back with ideas with what we think should be taken out of, what we think should be added, that we can discuss and then maybe in February or March we can have the meeting. What do you all think?
Ms. Jo: Sounds good.
Ms. Duque: So then I guess with the signs we will discuss that then.
Mr. Moon was inaudible at this time.
Ms. Harris: Yes. The Clubhouse is the main trespassing point I think so it would be nice to be able to just have them call and not have to call anybody.
Mr. Cochran: I think you have rules on the Clubhouse already adopted with hours of operation, so I don't think it is a problem to put up signs at the Clubhouse because somebody is violating club rules. I think you already have rules in place.
Ms. Harris: I don't think it hurts for us to do it in a step order.
Ms. Duque: So do you want to keep the signs on hold until we discuss the rules?
Ms. Jo: If we could put them here in the Clubhouse because that is a major entrance point because at the same time we cut out not calling you guys. We are at the end of the year which I expect there is a lot of commotion, and we might have a lot of trespassers, hopefully not so at least if we could put up the signs and at least that gives us permission to call the police, and they will come and say warning, you cannot be here. How many signs do we need here at the pool or the Clubhouse?
Ms. Lora: We have five gates. I would suggest putting maybe two at the main ones in the back and then one on this side and one right in the front when you come in.
Ms. Jo: Just the Clubhouse itself. We have five entrances, right? Ms. Lora: And then possibly six with the playground.
Ms. Harris: I think what the Board is saying is they would like to start with the Clubhouse, but we need to go over the rules.
Ms. Jo: Definitely reviewing the rules would be great because that gives us an opportunity to update or change whatever but in this case the signs at the Clubhouse I

guess it is a good idea to have them already because at least that avoids calling our guys in the middle of the night.
Ms. Harris: I am good with that. Ms. Jo: Maggie?
Ms. Coon: Yes.
Ms. Jo: Tim?
Mr. Moon: Good.
Ms. Harris: But still if you guys have some time before the break send us the rules so we have them.
Ms. Jo: Those signs are pretty standard?
Ms. Duque: Yes, 18 x 24 aluminum signs is what I have. Ms. Jo: I have seen those.
Ms. Duque: Major Roselli told me you will find them more in gas stations is where you will see them.
Ms. Lora: I have seen them in several HOA's as well. Ms. Duque: Ok.
Ms. Jo: At the Cove we have them. When you go in at the entrances we have them already.
Ms. Duque: Ok, that is it. I think we have direction from the Board. I have already mentioned the ethics training. I don't have anything else to report unless there is any questions.

EIGHTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
8. Acceptance of Unaudited Financials
Ms. Duque: Financial reports. Tab A is the check run summary and tab B is acceptance of the Unaudited Financials.

On MOTION by Ms. Harris seconded by Mr. Moon with all in favor, the Check Run Summary and Unaudited Financials were approved.

NINTH ORDER OF BUSINESS	Supervisors	Requests
Audience Comments
Ms. Duque: Are there any Supervisor requests?

and

Ms. Harris: We are scheduled to have a meeting next month. We generally cancel that meeting. I would like to go ahead and do that and meet again in January. What do you all think?
Ms. Jo: Yes.
Ms. Duque: I have direction from the Board. Do I have any other requests?
Ms. Jo: I have a question regarding the linear park where we have the outdoor equipment. I know we installed an alarm system, the past few nights that alarm has been squealing all the time.
Ms. Harris: How do you know?
Ms. Jo: Because I walk around at night to get some exercise after dinner. Ms. Duque: Ana I will send an email to DML.
Ms. Jo: What is the purpose of that system because I remember back then we installed it.
Ms. Duque: When someone is trespassing the area it alerts people that the park
is closed.
Ms. Lora: I spoke with Kevin yesterday because we had an issue with a sign that was down at the entrance here. He is out of town so I will send you Ricky's contact information.
s. Duque: Thank you Jen. Do I have any other Supervisor requests? There is no audience present, no audience comments. A motion to adjourn will take place.

TENTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Harris seconded by Ms. Jo with all in favor, the meeting was adjourned.

November 26, 2024	Lakels

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